Trust Distribution Minutes: Why They Matter & How Butler Can Help

Navigating the complexities of trust management, especially when documenting income distribution decisions, can be daunting. Trust distribution minutes need to be completed by trustees of trusts. These minutes play a crucial role in ensuring transparency and compliance with tax regulations, as they outline how the trust’s income will be distributed among beneficiaries. Proper completion of trust distribution minutes is vital for minimizing potential tax liabilities and maintaining the integrity of the trust. In this guide, we’ll explore the importance of Trust Distribution Minutes and how Butler can assist you in efficiently managing this process.

What do I need to do? You don’t need to worry about preparing Trust Distribution Minutes yourself. Butler will handle this for you. All you need to do is ensure that you sign and date the prepared documents before June 30, 2024, and return them to our office promptly.

Can I prepare a Trust Distribution myself? While it’s technically possible to prepare Trust Distribution Minutes yourself, it’s highly recommended to seek professional assistance to ensure compliance with complex ATO regulations and avoid potential errors or oversights.

When do I have to make Trust Distribution Resolutions? Trust Distribution Resolutions must be made and documented in Trust Distribution Minutes before June 30 of each financial year.

What happens if I don’t prepare a Trust Distribution minute? Failure to prepare Trust Distribution Minutes could result in serious tax implications. The ATO requires proper documentation of income distribution decisions, and non-compliance may lead to unexpected tax liabilities.

If a trustee neglects to make decisions regarding income distribution before the end of the financial year, it typically results in the trustee itself being liable for taxation on the trust’s taxable income for that period. This taxation usually occurs at the highest marginal rate.

Do I need to prepare a Trust Distribution every year? Yes, Trust Distribution Minutes must be prepared annually before June 30 to comply with ATO regulations and ensure proper income distribution.

Dividend Statements

When your company pays a dividend or a non-share dividend, it’s essential to provide shareholders with a dividend statement. This statement should detail the amount of franking credit attached to the distribution and the extent to which it’s franked.

Entities that are not private companies must issue a distribution statement on or before the day the distribution is made. However, private companies have a bit more flexibility. The ATO mandates that private companies must issue a dividend statement within four months of the end of the income year in which the distribution is made. This extension allows private companies to decide on the allocation of franking credits after the distribution is paid. However, it’s crucial to note that this extension doesn’t apply if the allocation of franking credits would create or increase a company’s liability to franking deficit tax. Butler can assist by preparing dividend statements on your behalf.


In conclusion, navigating the intricacies of trust management, particularly when documenting income distribution decisions, can be a daunting task. Trust Distribution Minutes serve as a vital tool in ensuring transparency and compliance with tax regulations, protecting trusts and beneficiaries from potential tax liabilities. By entrusting Butler with the preparation of these essential documents, clients can rest assured that their financial affairs are in capable hands. From Trust Distribution Minutes to dividend statements, Butler offers comprehensive assistance to guide clients through the complexities of financial compliance. Contact us today to discover how we can streamline your trust management processes and alleviate the burden of administrative tasks, enabling you to focus on your financial goals with confidence